Overtime Authorization U.S. Department of Housing and Urban Development Office of Administration Instructions 1. Form HUD-1040 will be used to request and obtain approval for all overtime, holiday or compensatory hours. Nonexempt employees must be paid overtime - compensatory hours are not authorized. 2. Each request will be fully justified as to the reason that the work could not be done during regular working hours. 3. Form HUD-1040 will be completed and signed by the supervisor requesting the work to be performed. 4. Supervisors will retain a copy of Form HUD-1040 as a means for controlling the overtime worked by nonexempt employees. 5. Form HUD-1040 will be approved by the designated approving official in advance of the work being performed and returned to the employee’s timekeeper. 6. Form HUD-200.2 will be approved, when required, after the fact to adjust overtime hours based on hours actually worked. 7. Timekeepers will use the Forms HUD-1040 and HUD-200.2 to post overtime on T & A Reports. Name of Employee: Name of Office/Division to which Employee is Assigned: Overtime, Holiday or Compensatory Hours: Date Work to be Performed: Purpose of Overtime: Justification: Date: Requested by: Date: Name of Office/Division: Approved by: American LegalNet, Inc. www.FormsWorkflow.com HUD-1040 (10/80)