TEMPORARY SALES LICENSES (TSL) Fill out the application form completely. Get the application signed by the local government where the event will take place before you submit it to your local OLCC office (the local government is either the local city if the event address is within the city’s limits or the local county if the event address is outside the city’s limits). See #31 on the TSL application form. Include the $50 per day license fee. If the expected attendance at your event is 501 or more per day please complete and attach the OLCC form “Plan to Manage Special Events” (unless the OLCC exempts you from this requirement). Submit forms to your OLCC office at least 14 days before an event with 1,000 or fewer expected attendance and at least 30 days before an event with 1,001 or more expected attendance. TSL Application Guide - A TSL Application Guide and the Plan to Manage Special Events are available on our website at www.oregon.gov/olcc under “Get a Liquor License,” “Applications, Guides and Forms for Licensing Special Events.” OLCC may refuse to process applications that are not complete or are not submitted in sufficient time for the Commission to investigate. Sufficient time is typically one to three weeks before the event date. The days recommended above should allow sufficient time to process most applications. License Days - You can apply for a maximum of 7 license days per application form. Managing Your Event - Not following your written plan for managing your event may cause the OLCC to deny your future TSL applications. page 1 of 4 (rev. 05/2010) 1-800-452-OLCC (6522) www.oregon.gov/OLCC American LegalNet, Inc. www.FormsWorkFlow.com Print Form Reset Form OREGON LIQUOR CONTROL COMMISSION TEMPORARY SALES LICENSE APPLICATION The Temporary Sales License (TSL) allows the sale of distilled spirits, malt beverages, wine, and cider for drinking within a license area. It also allows for the sale of manufacturer-sealed containers of malt beverage, wine, and cider for drinking off the licensed area. Process Time: OLCC needs your completed application to us in sufficient time to approve it. Sufficient time is typically 1 to 3 weeks before the first event date listed in #9 below (some events may need extra processing time). Guide: Please review the TSL Application Guide on the OLCC’s web site at www.oregon.gov/olcc. License Fee: $50 per license day or any part of a license day. Make payment by check or money order, payable to OLCC. A license day is from 7:00 am to 2:30 am on the succeeding calendar day. License Day: In #9 below, you can apply for a maximum of 7 license days per application form. 1. Applicant Name (please print): _______________________________________________________________________ 2. Mailing address: _________________________________________________________________________________ 3. City: ____________________ 4. State: _____________ 5. Zip Code: ______________ 6. Fax: _______________ 7. Contact Person: ______________________________________________ 8. Contact Phone: ___________________ 9. Date(s) of event: ________________________________ 10. Start/End hours of alcohol service: ______ to _______ LICENSED AREA BOUNDARIES: ORS 471.159 prohibits the OLCC from licensing an area that does not have defined boundaries. OLCC may require the licensed area to be enclosed and may require you to submit a drawing showing the licensed area and how the boundaries of the licensed area will be identified. 11. Address of Special Event Licensed Area: ______________________________________ (Street) ___________________ (City) 12. Identify the licensed area (for example: entire premises; a room within the premises; an area in a park; etc.): 13. List the primary activities within the licensed area (like: dinner; auction; beer festival; wine festival; food fair; art show; music; patron dancing; sports event; etc.). If entertainment will be offered in the areas where alcohol will be sold or consumed, please describe the entertainment, the times it will be offered, and list the targeted age of attendees: 14. Will minors and alcohol be allowed together in the same area? Yes No 15. What is the expected attendance per day in the licensed area (where alcohol will be sold or consumed)? _______ PLAN TO MANAGE THE SPECIAL EVENT LICENSED AREA: If your answer to #15 is 501 or more, in addition to your answers to questions 16, 17, and 18, you will need to complete the OLCC’s Plan to Manage Special Events form (available on www.oregon.gov/OLCC), unless the OLCC exempts you from this requirement. 16. Describe your plan to prevent problems and violations. 17. Describe your plan to prevent minors from gaining access to alcoholic beverages and from gaining access to any portion of the licensed premises prohibited to minors. page 2 of 4 (rev. 05/2010) 1-800-452-OLCC (6522) www.oregon.gov/OLCC American LegalNet, Inc. www.FormsWorkFlow.com 18. Describe your plan to manage alcohol consumption by adults. MANAGER AND SERVICE PERMITS: You must name a manager or managers who will be at the special event. Employees and volunteers who serve alcohol, and the people who manage those servers, must have an issued service permit unless specifically exempted. A nonprofit or charitable organization with a Registry Number issued by the Oregon Secretary of State’s office (see TSL Application Guide) may use servers who don’t hold a service permit. These servers; however, must attend training provided by the applicant and read, sign, and date the OLCC provided brochure "What Every Volunteer Alcohol Server Needs to Know” (available on www.oregon.gov/OLCC). 19. Nonprofit or Charitable Organization Oregon Registry Number (or “N/A” if not applicable): _______________________ 20. List name(s) of on-site manager(s): _________________________________ 21. Contact Phone: ______________ 22. Service permit number of manager(s): _______________________________________________________________ LIQUOR LIABILITY INSURANCE: If the licensed area is open to the public and expected attendance is 301 or more per day in the licensed area, you must have at least $300,000 of liquor liability insurance coverage as required by ORS 471.168. 23. Insurance Company: ________________________ 24. Policy #: ______________ 25. Expiration Date: __________ FOOD SERVICE: See the attached sheet for an explanation of this requirement. 26. If you will NOT provide distilled spirits, name at least two different substantial food items that you will provide: __________________________ __________________________ 27. If you will provide distilled spirits, name at least three different substantial food items that you will provide: _______________ _______________ _______________ 28. Applicant Name (please print): _____________________________________________________________________ 29. APPLICANT SIGNATURE: ___________________________________________ 30. Date: ___________________ GOVERNMENT RECOMMENDATION: Once you’ve completed this form to this point, you must obtain a recommendation from the local city or county named in #31 below before submitting this application to the OLCC. 31. Name the city if the event address is within a city’s limits or name the county if the event address is outside the city’s limits: ____________________________________________ CITY OR COUNTY USE ONLY The city/county named in #31 above recommends: Grant Acknowledge Deny (attach written explanation of deny recommendation) City/County Signature: ________________________________________________ Date: _____________________ FORM TO OLCC: This license is valid only when signed by an OLCC representative. Submit this form to the OLCC office regulating the county in which your special event will happen. OLCC USE ONLY Fee Paid: _____________________ Date: ______________________ Receipt #: ____________________________ License is: Approved Denied Restrictions: OLCC Signature: __________________________________________________ Date: _________________________ page 3 of 4 (rev. 05/2010) 1-800-452-OLCC (6522) www.oregon.gov/OLCC American LegalNet, Inc. www.FormsWorkFlow.com FOOD REQUIREMENTS FOR A TEMPORARY SALES LICENSE WHAT AMOUNT OF FOOD MUST I PROVIDE? • TWO: If you don’t provide distilled spirits at the event you must provide at all times and in all areas where alcohol service is available at least two different substantial food items. • THREE: If you provide distilled spirits at the event you must provide at all times and in all areas where alcohol service is available at least three different substantial food items. WHAT IS A SUBSTANTIAL FOOD ITEM? This is a food item that is typically served as a main course or entrée. Some examples are fish, steak, chicken, pasta, pizza, and sandwiches. Side dishes, appetizer items, dessert items, and snack items such as popcorn, peanuts, chips and crackers do not qualify as substantial food items. WHAT DOES DIFFERENT MEAN? Different means substantial food items that the OLCC determines differ in their primary ingredients or method of preparation. For example, a turkey sandwich differs from a salami sandwich, a beef burger differs from a turkey burger, and fried chicken differs from baked chicken. Different sizes of the same item are not considered different. IS THERE AN EXCEPTION TO PROVIDING THE TWO OR THREE DIFFERENT SUBSTANTIAL FOOD ITEMS? The OLCC must determine that the clearly dominant emphasis is food service at all times in the area where alcohol service is available in order for you to provide only one substantial food item if you are not providing distilled spirits, or one or two different substantial food items if you are providing distilled spirits. The OLCC will work with you to make this determination prior to approving your application. WHAT DOES IT MEAN TO PROVIDE FOOD SERVICE AT ALL TIMES AND IN ALL AREAS WHERE ALCOHOL SERVICE IS AVAILABLE? Patrons must be able to obtain food service inside the special event licensed area. You may use either of the following two methods to provide food service: • Within all areas where alcohol service is available, have the minimum required food items available for patrons at all times; or • Within all areas where alcohol service is available, have a menu of the minimum required food items (plus any other items you may choose to include) available for patrons at all times and be able to provide the food items in the area if a patron chooses to order food. The food items could be kept at a location other than the area where the alcohol is served; however, you must be able to provide the food items to the patron in the area where alcohol service is available. IS PROVIDING TASTINGS OF ALCOHOL CONSIDERED PROVIDING ALCOHOL SERVICE? Yes, providing tastings of alcohol is considered providing alcohol service; therefore, the food requirements must be met. CAN I USE FOOD PROVIDED BY A CONTRACTOR OR CONTRACTORS TO MEET THE FOOD REQUIREMENT? Yes, the food service may be provided by someone other than you; however, even if food service is provided by a contractor, you are fully responsible for compliance with the food requirements. You may sell or serve alcohol only when food service that meets the requirement is provided to patrons at all times and in all areas where alcohol service is available. WHO CAN THE CONTRACT FOR THE FOOD SERVICE BE WITH? The contract can be between: • You (the TSL licensee) and the food service contractor; or • The organizer of the event and the food service contractor. DOES THE FOOD SERVICE CONTRACT NEED TO BE IN WRITING? No, the food service contract does not need to be in writing; however, you may sell or serve alcohol only when food service that meets the requirement is provided to patrons at all times and in all areas where alcohol service is available. page 4 of 4 (rev. 05/2010) 1-800-452-OLCC (6522) www.oregon.gov/OLCC American LegalNet, Inc. www.FormsWorkFlow.com