Application For Name Registration For Foreign Entities Form. This is a Alabama form and can be use in General Secretary Of State.
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STATE OF ALABAMA APPLICATION FOR NAME REGISTRATION FOR FOREIGN ENTITIES (Business or Non-Profit) PURPOSE: To request registration of entity name prior to applying for qualification to do business in the State of Alabama. Pertinent requirements are listed in Title 10A, Chapter 1, Article 5 of the Alabama Business and Nonprofit Entities Code. These requirements apply to all entity types, business and non-profit. INSTRUCTIONS: Mail this completed form with the appropriate fee to the Office of the Secretary of State. Mail a check for $10 for standard processing (no guaranteed processing timeframe – dependent on volume) or $25 for expedited processing (generally within 3 business days after date of receipt) to PO Box 5616, Montgomery, (For SOS Office Use Only) AL 36103. The form may be faxed to 334-240-3138 if you are paying by credit card (though this method is not recommended). The request may be emailed (requires scanning capability) to email@example.com if paying by credit card. The email option is the only option that provides an acknowledgement of receipt (read receipt when the form is printed in our office if your email was set-up to request one) other than registered mail/courier service. Due to volume, we are unable to search for filings that may or may not have been received via regular mail or fax to provide receipts or status (see page 3). No fees are charged or deposited until the Registration is approved. If the check is dishonored the Registration will be terminated. This form must be typed or laser printed. 1. Type of Entity (check one): Corporation (Business or Non-Profit) ____ Registered Limited Liability Partnership (LLP) Professional Corporation (PC) ____ Limited Partnership (LP) Limited Liability Company (LLC) ____ Limited Liability Limited Partnership (LLLP) Employee Cooperative Corporation ____ Real Estate Investment Trust Other 2. Legal Name of entity in jurisdiction of formation: The requestor certifies that this legal name validly exists in the jurisdiction of formation. 3. Fictitious Name requested (may only be used if legal name is not available or does not meet naming requirements): Please see page 3 of this form for naming related requirements under Code of Alabama 1975. To check the availability of a name: go to www.sos.alabama.gov and click on Government Records, then Business Entity Records in the drop-down listing, then search the database under Entity Name by typing in the name that you would like to use for your entity excluding entity identifiers such as Inc., LLC, etc. and any punctuation. Do not complete any of the other boxes on the search page and the system will show all entities using the name or, in many cases, similar names. Entity names must be distinguishable (excluding entity designations) on the index from existing names [10A-1-5.03]. Performing the search may shorten the time it takes to get a Name Reservation completed by reducing rejections. Foreign Name Registration – 6/2011 Page 1 of 3 American LegalNet, Inc. www.FormsWorkFlow.com APPLICATION FOR NAME REGISTRATION FOR FOREIGN ENTITIES (Business or Non-Profit) Date of Formation: 4. Jurisdiction of formation (state/country): / / 5. Purpose/Nature of Business: 6. The request for name registration is submitted by and for the use of (this information will appear on the certificate): Name (entity or individual): Address: 7. The certification of name reservation is to be mailed to: Mailing Address (If the certificate is to be held for pick-up, Hold For Pickup must be typed in this line.) Date Typed Name of Requester If the requester is, a Service Provider using a prepaid account: Acct Name: Acct Number: $10.00 Standard Processing or $25.00 Expedited Processing Email the certification of name reservation to This option is only available with the expedited processing option. Many agencies do not accept copies so we do not fax certifications. Credit Card Payment Option (must be completed and signed): $10.00 standard processing option (processing timeframe depends on volume and staffing – see status on page 3) $25.00 expedited processing option (generally processed within 3 business days after date of receipt) Card Type: (Visa, MC, Discover & AmEx) Card Number: Expiration Mo/Yr: / City Zip Card Holder Name: Complete Billing Address: Street or PO State Signature of Card Holder: MUST be signed in order to process. Foreign Name Registration – 6/2011 Page 2 of 3 American LegalNet, Inc. www.FormsWorkFlow.com APPLICATION FOR NAME REGISTRATION FOR FOREIGN ENTITIES (Business or Non-Profit) Informational Only/Do Not Send With Request Mailing of Certifications of Name Registration: All documents are mailed standard USPS unless preaddressed envelopes with special postage or overnight courier envelopes are included with the request. Any overnight courier envelopes must have a completed airbill showing no reference to the Office of the Secretary of State, with the billing information completed and clearly marked “bill recipient.” Status of Request: If a status of the request is needed, please go to www.sos.alabama.gov and click on the Government Records tab. Under that tab, there is a link for Business Entity Records, select it. The screen that appears will offer a variety of ways to search. Search by the entity name - that screen will list the “filings completed through” date to show the date through which processing has been completed. Enter the name just as filed following the instructions on the screen with regard to punctuation, etc. to determine if the request has been processed. If you do not have evidence of receipt and the request was not completed by the appropriate “through date,” we have to assume that the request never got into the office – the only way to obtain a receipt is through registered mail/courier service or the use of email filing. If there is an issue about the status of a request, email the details and a copy of the receipt of delivery to firstname.lastname@example.org and a supervisor will research the problem and respond in the order in which the email was received. Please do not call the office or come in with a question about status as research time is required and every call slows processing procedures - we understand that you are anxious to receive your certification of registration as quickly as possible and we are trying to see that processing is interrupted as little as possible. Name requirements of Title 10A: Corporations: The name of a corporation must contain the word “corporation” or “incorporated”; or an abbreviation of one of those words. Exceptions are: nonprofit corporations, banks, trust companies, savings and loan associations, or insurance companies. [10A-1-5.04] Professional Corporations: The name of a professional corporation must contain the words “professional corporation” or the abbreviation “P.C.” or “P C”. [10A-1-5.08] Limited Liability Companies (LLC): The name of a limited liability company must contain the words “Limited Liability Company” or the abbreviation “L.L.C.” or “LLC”. [10A-1-5.06] Registered Limited Liability Partnerships (LLP): The name of a registered limited liability partnership shall contain the words “Registered Limited Liability Partnership” or the abbreviation “L.L.P.” or “LLP”. [10A-1-5.07] Limited Partnerships: The name of a limited partnership that is not a limited liability limited partnership must contain the phrase "limited partnership" or "Limited," or the abbreviation "L.P.," "LP," or "Ltd." and must not contain the phrase "limited liability limited partnership" or the abbreviation "LLLP" or "L.L.L.P.". The name of a limited partnership may not contain the following words: "bank," "banking," "banker," "trust," "insurance," "insurer," "corporation," "incorporated," or any abbreviation of such words. [10A-9-1.08] Limited Liability Limited Partnerships: The name of a limited liability limited partnership must contain the phrase "limited liability limited partnership" or the abbreviation "LLLP" or "L.L.L.P." and must not contain the phrase "limited partnership" or the term "Limited," or the abbreviation "L.P.," "LP," or "Ltd.". [10A-9-1.08] Names Requiring Letters from Other Agencies: any banking entity will need a letter from the Alabama Banking Commissioner’s Office and any insurance entity will need a letter from the Alabama Insurance Commissioner’s Office. Names Requiring Evidence of Alabama Licensing: any name using a professional designation in the name (i.e., engineering). Foreign Name Registration – 6/2011 Page 3 of 3 American LegalNet, Inc. www.FormsWorkFlow.com