State of California Department of Real Estate Serving Californians Since 1917 Notice of Intention (Common Interest) RE 624 Part II (Rev. 12/08) Introduction The Part II Index/Quantitative Deficiency Notice is designed to allow DRE staff to quickly determine whether your application is “substantially complete,” without having to review the entire Part III Questionnaire. Please read the Instructions in Part I thoroughly. By properly completing Part II you will enable the Department to send out a Quantitative Deficiency Notice within 10 days. The Part II Index/Quantitative Deficiency Notice is a list of the documents required for a “substantially complete application” (SCA) only. It is not a list of all the documents needed for issuance of the final public report. The additional documents needed for issuance of the final report will be listed in deficiency notices prepared by a Deputy after your application is substantially complete. Use of Master File Documents If you are submitting the first phase or map of a phased or multiple-map project, you may elect to designate this application as a “Master File” for the subsequent applications (see item 1K, page 2 of Part III). By this means you may use documentation contained in the Master File to serve in subsequent applications without having to re-submit the same item. When submitting subsequent phases (or maps) indicate which documents are to be referenced in the Master File by entering “M. File” in column #5 of the Part II Index/Quantitative Deficiency Notice and in the item in Part III Notice of Intention (Common Interest). Subsequent phase filings must be submitted on RE 624 pursuant to the guidelines which follow. • If RE 624 is used for a subsequent phase filing, all answers which differ from those on the Master File RE 624 must be highlighted and underscored in red on the RE 624 submitted for the subsequent phase filing. • RE 624 must be used for the first phase filing of every phased project. It must also be used for the first phase of each new map in a multiple-map phased project. Instructions Step 1. Complete Part III. Answer all questions. Step 2. Complete Part II. For each item number shown in column #1 of Part II, consult Part III and transfer your answer to column #2. Enter YES, NO, or NA. Note: If you leave any blanks, your application is incomplete and therefore does not meet “minimum filing package” (MFP) requirements. Step 3. Compare your transferred answer in column #2 to the “Qualifying Answer” in column #3. If the answers in column #2 and column #3 are the same, you must submit the corresponding document named in column #4 in order to compile a substantially complete application. Part III of the Notice of Intention provides further information on the specific document required. Step 4. Compile and tab documents with the number shown in column #1. If more than one document needs to be submitted in response to a single question, tab each document with the same number. If a single document serves more than one document requirement, affix tabs with each of the pertinent item numbers to that document. Step 5. In column #5, indicate with a check mark which items you are submitting with your initial filing. After review of your file, DRE staff will check column #6 to indicate which additional documents, if any, are required to qualify for SCA. A copy of Part II will be sent to you as a Quantitative Deficiency Notice. Submit all deficiency-response documents together in one package under the original Quantitative Deficiency Notice. American LegalNet, Inc. www.FormsWorkflow.com EXAMPLE (From Part III) 7. * LEASES AFFECTING TITLE Are there now any leases which affect title or are there any leases proposed?… …………………………… If YES, submit a copy of all leases affecting title.  NO  YES  NA EXAMPLE (From Part II) Column #1 Part III Item Number Column #2 Your answer from Part III Column #3 Qualifying Answer 7 YES YES Column #4 Document Required (If columns #2 & #3 Match) * Leases Affecting Title Column #5 Document Submitted Column #6 Required for SCA   Answers in columns #2 and #3 match; document in column #4 must be submitted.  Enter a check mark in column #5, if document is being submitted with application.  Every applicable item that is asterisked (*) must be submitted upon initial filing in order to meet “minimum filing package” (MFP) requirements. If MFP requirements are not met, the application will be returned. RE 624 Part II Page 2 of 8 American LegalNet, Inc. www.FormsWorkflow.com State of California Department of Real Estate Serving Californians Since 1917 Notice of Intention (Common Interest) RE 624 Part II (Rev. 12/08) Note: INDEX/QUANTITATIVE DEFICIENCY NOTICE (SCA) • Additional items not listed below may be required •  Indicates exhibit may serve as Master File Item. for issuance of a final public report. • Do not write in column #6 – it is for DRE use only. • * Indicates “minimum filing package” documents. Tract Name/Number Column #1 Part III Item Number Does not apply Does not apply 1H File Number (To be entered by DRE) Column #2 Your answer from Part III Submit Always Submit Column #6 Required for SCA Copy of pages III - 1 & 2 Always Column #5 Document Submitted *RE 624 Submit as ap- *Filing fee plicable *Lot fee *Address labels for SRP & subdivider No *Out-of-state subdivider Yes *Certificate of status Yes Conditional public report statement Yes RE 612A RE 612 Typed preliminary public report (short pink) Yes Details of advertising and promotion Yes RE 624E Submit *Preliminary title report No *Evidence of future vesting No Protection arrangements Yes Transfer fee document Yes *Leases affecting title Yes Coastal zone permit or exemption No Fire protection service letter Yes Fire will serve - state responsibility area 4C 5A(1-7) RE 624 Part II Column #4 Document Required (If columns #2 and #3 match) Always 2A 2B 4A 5A(8) 6A 6B 6D 6F 7 8 10B 10C Column #3 Qualifying Answer Always Page 3 of 8 American LegalNet, Inc. www.FormsWorkflow.com Column #1 Part III Item Number Column #2 Your answer from Part III Column #3 Qualifying Answer 11B Yes 11D Yes 14B(2)(a) 14B(2)(a) 14B(3)(a) 14C(1)(a) Yes No No No 14C(1)(b) 14D 14E(1) No Yes Yes 14E(2) 14E(3) 14F 15B(1) 15B(2) Yes Yes Yes Yes Yes 15B(3) Yes 15C(1) 15C(2) 15C(3) 15D 16B(1) 16B(2) 17A 17B 18B(4) 18C,D 19D Yes Yes Yes Submit Yes No No Yes Yes Yes Yes 19E(1) 20B(2)(a) 20B(2)(b)(2) 21 RE 624 Part II Always No Yes No Yes Column #4 Document Required (If columns #2 and #3 match) Financial arrangements for sewer system or verification of installation [11B(2)(3)] Health authority letter re: individual septic/sewer systems Permit to issue shares on RE 699B RE 699B P.U.C. letter Water supplier/evidence of financial arrangements Water supplier letter Water supplier letter Well driller's estimate Health authority letter re: wells Geologist's report Special conditions statement Available water supply verification Evidence of financial arrangements Evidence of financial arrangements for electricity Evidence of financial arrangements for telephone Gas company estimates Electricity company estimates Telephone company estimates Schools Evidence of financial arrangements Evidence of financial arrangements Flood agency report Reclamation board coverage RE 624C RE 624C Street construction & maintenance letter Evidence of financial arrangements *Security instrument *Explanation of other arrangement *Sample real property sales contracts Column #5 Document Submitted Column #6 Required for SCA NA NA NA Page 4 of 8 American LegalNet, Inc. www.FormsWorkflow.com Column #1 Part III Item Number 23 24A 24B 25 26B 27A Column #2 Your answer from Part III Column #3 Qualifying Answer Always Submit Always Yes Yes No Yes Submit 27B 27D Yes Yes 28 Yes 29 30 31A 31B 32A 32B(1) 32B(2)(a) 32B(2)(b) 32B(2)(c) Always Always Always Submit Submit Submit Yes Yes Yes Yes Yes Yes 32B(2)(d) Yes 33A Yes 33B 34 Yes Yes 35 36 Yes Yes 37A(1) 37B 38A 38B RE 624 Part II Always Submit Yes Yes No Column #4 Document Required (If columns #2 and #3 match) Column #5 Document Submitted Column #6 Required for SCA *Sample deposit receipt/agreement to purchase Sample trust deed & sample note Financing details and documents *Sample trust deed & sample note *All leases *Tentative map (including approval), map, waiver, or other evidence Map documents Sample agreement/construction contract *Condominium plan with definition page *Plot plan Vicinity map Completed RE 624A(s) Facilities use statement Evidence of financial arrangements Notice of completion RE 611A Escrow instructions Evidence of lien insurance Title company statement Alternative plan (set-aside letter, letter of credit, or other) RE 611A Sample existing subdivision interest disclosure statement & RE 639 RE 639 Subsidy/maintenance agreement and supporting documents Contract(s) obligating HOA Sales program agreement with HOA RE 623 Capital contribution RE 623(s); future phases Map of future phases Page 5 of 8 American LegalNet, Inc. www.FormsWorkflow.com Column #1 Part III Item Number Column #2 Your answer from Part III 38C(1)(a)/(b) 39A 40B 41C 42A(1) 42A(2) 43B(1) 44A 44B 45 46 47 48A 48B 49 51 52 RE 624 Part II Column #3 Qualifying Answer Column #4 Document Required (If columns #2 and #3 match) Column #5 Document Submitted Column #6 Required for SCA Yes Always Always Always Financial statement Budget Assessment delinquency statement Reserve analysis Submit *Escrow instructions Yes Conveyance instrument Yes Alternative plan No *RE 648 Yes *RE 616B *RE 616C Yes Submit amended pages Yes *Articles of incorporation Yes *Articles of association Yes *Bylaws Yes *Existing CC&Rs Submit *Proposed CC&Rs Yes Subordination Yes Subordination Yes *Declaration of annexation Submit Duplicate budget package or RE 684A As applicable Authorization to sign Agent's authorization Page 6 of 8 American LegalNet, Inc. www.FormsWorkflow.com Duplicate Budget Package Information (DBP) The documents required in the DBP will vary depending on your project’s set-up. In order to determine whether your DBP is complete, transcribe your answers from Part III to column #2 below. If your answer matches the preprinted qualifying answer in column #3, the DBP must include the documents shown in column #4. When all the required documents are collected, submit them at one time in a separate folder as described in Part I, item XIV and as shown in Figure B. DBP is not complete the entire folder will be returned. If this is a subsequent phase filing (or a subsequent map filing) and if the budget for this phase was approved within the last eighteen months, and if there is absolutely no change in the offering, you may submit RE 684A in lieu of a DBP. See Instructions, Part I, item XIV.  May be deleted from subsequent phase or subsequent map filings, as per Instructions, Part I, item XIV. All items required for DBP must be submitted at one time. If the Column #3 Qualifying Answer Column #2 Your answer from Part III Column #1 Part III Item Number Column #5 Document Submitted Column #4 Document Required (If columns #2 and #3 match) NA Always Submit RE 681 NA Always Submit Address Labels – 5 for SRP and 5 for Subdivider 30 Always Submit Vicinity Map 27A Always Submit Tentative map (including approval), map, waiver, or other evidence  28 YES Condominium Plan 29 Always Submit Plot Plan NA Always Submit Part III Questionnaire 32B(2)(a) YES RE 611A 37A Submit RE 623 38A YES RE 623(s); Future Phases 38B NO Map of Future Phases YES Column #6 Required for SCA Financial Statement Always 38C(1)(a)/(b)  Budget Assessment Delinquency Statement Reserve Analysis 31A Submit Completed RE 624A(s) 33 YES Completed RE 639 Always 34 YES Subsidy/Maintenance Agreement and Supporting Documents Contract(s) Obligating H.O.A. 35 RE 624 Part II YES Page 7 of 8 American LegalNet, Inc. www.FormsWorkflow.com Column #2 Your answer from Part III Column #1 Part III Item Number Column #3 Qualifying Answer Column #4 Document Required (If columns #2 and #3 match) Column #5 Document Submitted 45 YES Bylaws  47 Submit CC&Rs  49 YES Column #6 Required for SCA Declaration of Annexation Always 51 RE 624 Part II RE 684A Certification (Approved Budget) Page 8 of 8 American LegalNet, Inc. www.FormsWorkflow.com