UNITED STATES DISTRICT COURT Middle District of Florida Office of the Clerk United States Courthouse Tampa, Florida 33602 Sheryl L. Loesch Clerk Jessica Lyublanovits Acting Tampa Division Manager (813) 301-5400 NOTICE TO COUNSEL INSTRUCTIONS REGARDING THE PRE-MARKING OF EXHIBITS Local Rule 3.07 requires each party to obtain from the Clerk, in advance of trial, tabs or labels for pre-marking and identification of each exhibit proposed to be offered in evidence, or otherwise tendered to any witness during trial. To assist you in this regard, copies of Courtapproved Exhibit Lists and Exhibit Tags are attached for your use. The case number and style should be appropriately inserted on these forms which may then be reproduced on your office copier in such quantities as required. Prior to pre-marking exhibits, counsel should select the appropriate "party specific" tag from the attachments. These tags are designed to assist counsel and the Court in controlling and managing exhibits throughout the trial. Counsel should consecutively number each exhibit tag and staple the exhibit tag to the upper right corner of each exhibit. Thereafter, counsel should prepare the Exhibit List and provide a description of each consecutively numbered exhibit, and sub-exhibit, sufficient to identify it throughout trial. Composite exhibits should be identified by using the main exhibit's sequential number and an alphabetical suffix to identify the composite portions of the exhibit: e.g., if the main exhibit is number 20 and there are two sub-parts to the exhibit, then the main exhibit should be numbered 20/A, the first sub-part numbered 20/B, and final sub-part numbered 20/C. Local Rule 3.07(b) requires counsel to furnish copies of their Exhibit List to all other counsel at the commencement of trial. NOTE: These instructions are purposely general in nature and are intended to supplement the Local Rules and any other instructions issued by the trial judge. Accordingly, counsel shall be responsible for ensuring that any additional requirements established by the trial judge are also met. SHERYL L. LOESCH, CLERK Attachments American LegalNet, Inc. www.FormsWorkflow.com UNITED STATES DISTRICT COURT Middle District of Florida Office of the Clerk United States Courthouse Tampa, Florida 33602 Sheryl L. Loesch Clerk Jessica Lyublanovits Acting Tampa Division Manager (813) 301-5400 NOTICE TO COUNSEL REGARDING EXHIBITS AND EXHIBIT SUBSTITUTES Requirement to Offer Exhibit Substitutes: Local Rule 5.04, as amended effective April 1, 1991, requires you to offer photographs with sensitive exhibits (i.e. weapons, drugs, currency) and with exhibits other than documents. It further requires you to offer 8 1/2" by 11" reductions along with documentary exhibits larger than 8 1/2" by 14". Unless otherwise ordered by the Court, if an appeal is filed, the clerk will send these photographs and reductions as substitutes for original exhibits in the record on appeal to the United States Court of Appeals for the Eleventh Circuit. Custody of Exhibits and Substitutes: In connection with civil cases, Local Rule 3.06 requires you to examine proposed exhibits and exhibit substitutes at a meeting prior to pretrial conference and to include objections to use of specific exhibits and substitutes in the pretrial statement. At trial and evidentiary hearings in civil and criminal cases, the clerk will accept the exhibit substitutes along with exhibits at the time you offer them unless the Court otherwise directs on its own initiative or upon objection. The clerk will mark accepted substitutes as such. Unless the Court orders otherwise, at the time of jury verdict or final order, if the clerk has custody of exhibit substitutes, the clerk will return the corresponding original exhibits to you. The clerk will return original sensitive exhibits to you earlier in the proceedings. If no appeal is filed, or upon the filing of the mandate, the clerk will notify you by postcard to pick up any exhibits and substitutes then in the clerk's custody within thirty days. Exhibits and substitutes not picked up will be destroyed. Pre-Marking of Exhibits and Substitutes and Preparation of Exhibit Lists: Local Rule 3.07 requires you to obtain exhibit tabs or labels in advance of trial and, when reasonable, in advance of evidentiary hearing, from the clerk, from an outside source in the format utilized by the clerk, or in a format approved by the presiding judge. It also requires you to prepare a list of exhibits. Copies of court approved Exhibit Lists and Labels are attached for your use. To prepare Exhibit Labels, list the case number and style on the appropriate "party specific" labels, and copy the labels as needed. Consecutively number the labels, and staple (or affix) the labels to the upper right hand corner of exhibits and exhibit substitutes. Identify an exhibit substitute with the same number used to identify the corresponding exhibit. To complete the Exhibit List, fill in the general information required on the first page of the form and, for each exhibit, list the exhibit number, the witness, and description of the exhibit. Make enough copies of the list to furnish copies to all counsel and three copies to the clerk at the commencement of trial or evidentiary hearing. Identify a composite exhibit with one exhibit number and different letters on each portion of the composite. (e.g. 20/A, 20/B, 20/C) NOTE: These instructions are general and are intended to supplement the Local Rules and any other instructions issued by the trial judge. Accordingly, counsel shall be responsible for ensuring that any additional requirements established by the trial judge are also met. Sheryl L. Loesch, CLERK Attachments American LegalNet, Inc. www.FormsWorkflow.com UNITED STATES DISTRICT COURT MIDDLE DISTRICT OF FLORIDA TAMPA DIVISION Plaintiff(s), Government Case No: v. Evidentiary Trial Other Defendant(s), EXHIBIT LIST Exhibit No. Date Identified Date Admitted Witness Description American LegalNet, Inc. www.FormsWorkflow.com Case Number: Page of Pages EXHIBIT LIST -- CONTINUATION SHEET Exhibit No. Date Identified Date Admitted Witness Description American LegalNet, Inc. www.FormsWorkflow.com American LegalNet, Inc. www.FormsWorkflow.com U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida PLAINTIFF'S EXHIBIT PLAINTIFF'S EXHIBIT PLAINTIFF'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida PLAINTIFF'S EXHIBIT PLAINTIFF'S EXHIBIT PLAINTIFF'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida PLAINTIFF'S EXHIBIT PLAINTIFF'S EXHIBIT PLAINTIFF'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: American LegalNet, Inc. www.FormsWorkflow.com U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida DEFENDANT'S EXHIBIT DEFENDANT'S EXHIBIT DEFENDANT'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida DEFENDANT'S EXHIBIT DEFENDANT'S EXHIBIT DEFENDANT'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida DEFENDANT'S EXHIBIT DEFENDANT'S EXHIBIT DEFENDANT'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court U.S. District Court U.S. District Court American LegalNet, Inc. www.FormsWorkflow.com Middle District of Florida Middle District of Florida Middle District of Florida GOVERNMENT'S EXHIBIT GOVERNMENT'S EXHIBIT GOVERNMENT'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida GOVERNMENT'S EXHIBIT GOVERNMENT'S EXHIBIT GOVERNMENT'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida GOVERNMENT'S EXHIBIT GOVERNMENT'S EXHIBIT GOVERNMENT'S EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court U.S. District Court American LegalNet, Inc. www.FormsWorkflow.com Exhibit Number: Middle District of Florida Middle District of Florida JOINT EXHIBIT JOINT EXHIBIT JOINT EXHIBIT Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida JOINT EXHIBIT JOINT EXHIBIT JOINT EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida U.S. District Court Middle District of Florida JOINT EXHIBIT JOINT EXHIBIT JOINT EXHIBIT Exhibit Number: Exhibit Number: Exhibit Number: Case Number: Case Number: Case Number: v. v. v. Date Identified: Date Identified: Date Identified: Date Admitted: Date Admitted: Date Admitted: American LegalNet, Inc. www.FormsWorkflow.com