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Exception Application Packet Form. This is a Florida form and can be use in Miami-Dade Local County.
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Tags: Exception Application Packet, Florida Local County, Miami-Dade
EXCEPTION PROCEDURE
As identified in Article 4, Table 3 or Article 6 of Miami 21, a Use may be permitted by Exception in specific Transect Zones if it
conforms to Miami 21 criteria. Exceptions may also be permitted such as for adjustments to nonconformities as provided in Section
7.2. Except as otherwise provided in Miami 21; the Planning, Zoning and Appeals Board (PZAB) shall determine when an Exception
may be granted.
Pre-Application Phase
1. Applicant may consult with the Office of Zoning (4th Floor) and the Planning Department (3rd Floor) for Survey
and Plans guidance informally at anytime.
2. Prior to officially submitting an application for an Exception, the prospective applicant shall meet in a preapplication meeting with the Zoning Administrator and the Planning Director to obtain information and guidance as to
matters related to the proposed application.
th
A.
Prior to submitting for a pre-application meeting, the applicant shall have the Public Works Department (8
Floor) establish the survey building baseline and validate the legal description of the property. The
applicant will not be eligible for a pre-application meeting unless the Building Baseline is established and
Architectural plans and survey are provided.
B.
Submit one (1) 24” X 36” or larger set of plans to the Office of Zoning. Once the architectural plans &
survey submission has been validated as complete for the pre-application by the Office of Zoning, the
applicant will obtain a pre-application referral.
C. No later than seven (7) days prior to the desired date for the pre-application meeting, the applicant shall
submit one (1) 11” X 17” set of plans with the pre-application referral to the Planning Department in order to
be scheduled for the next available date.
D. At the pre-application meeting, the applicant will be provided with application materials from Hearing
Boards (7th Floor) and may ask questions regarding the proposed application. If the proposal; plans, and
survey are satisfactory, the applicant will obtain a referral to apply for an Exception.
Technical Review Phase
3. If UDRB (Urban Development Review Board), C.O.A (Certificate of Appropriateness), and/or CRC (Coordinated
Review Committee) are required, the public hearing information with instructions will be provided to the
prospective applicant during the pre-application meeting along with any additional necessary plans and
instructions to facilitate the public hearing process.
4.
As a result of the pre-application meeting, plans may be modified to comply with recommendations and
requirements of the Miami 21 Code and recommending committees and board such as the UDRB, CRC, or
obtaining a COA. If plans require changes, the prospective applicant must drop-off the revised final plans to the
Office of Zoning and the Planning Department along with Public Work’s coversheet, stamped, dated and signed
plans prior to re-submittal in order to obtain a write-up/analysis.
5. Upon submitting the final plans, Public Works, the Office of Zoning, and the Planning Department each will
provide a coversheet, stamp, date, and sign the plans and consequently, the Office of Zoning provides a Write-Up
and the Planning Department provides an analysis prior to filing an application with Hearing Boards.
Application Phase
6. Applicant may meet with Hearing Boards informally to review the application package prior to submitting. (See
attached instructions and application.)
7. In order to be scheduled for the next PZAB the applicant must submit during the first five (5) working days of the
month for notification purposes. The prospective applicant shall submit the application and supporting documents for
review and verification of completeness, and Hearing Boards will issue a revenue and escrow invoice for payment of the
required fees for Public Hearing.
8. Applicant submits revenue and refund/appeal fee payment to Hearing Boards and obtains receipt for the application
with the supporting documents.
9.
Hearing Boards accepts, time stamps and initials application and schedules item for next-available PZAB meeting.
CITY
Revised May 2010
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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EXCEPTION CHECKLIST
Reviewer Name
Review Date
Applicant Name and Contact Info
Location/Project Name
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Yes
Yes
Yes
Yes
No
No
No
No
N/A
N/A
N/A
N/A
I,
All property addresses listed
One original survey dated within six months
Two (2) 11x17” and one (1) 8½x11” copies of the survey
One original plan signed by all departments (HB, PW, Z & P)
Two (2) 11x17” and one (1) 8½x11” copies of the original plan
Current Zoning Referral
Zoning Write-up
Code Enforcement violation(s)
Proof of Lobbyist Registration
Current Photos
Recorded Warranty Deed/Tax Records
“Exhibit A” to match with legal description from the survey
Affidavit of Authority to Act
Disclosure of Ownership of all owners
Disclosure of Agreement to Support or Withhold Objection
Certified list of adjacent owners within 500 feet
Certificate from Tallahassee of all owners dated within 1 year
Corporate Resolution or Power of Attorney of all owners
Non-profits: List of Board of Directors of all owners
Disclosure of Ownership of all contract purchasers
Certificate from Tallahassee of all contract purchasers dated
within 1 year
Corporate Reso or Power of Attorney of all contract purchasers
Non-profits: List of Board of Directors of all contract purchasers
All questions answered
Paid receipt
, authorize any refund to be issued to
(Name and Complete Address).
*If pertinent information above is missing, all documents must be returned to the applicant.
*If all pertinent information is presented, date stamp and initial the application.
CITY
Revised May 2010
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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EXCEPTION APPLICATION
MIAMI 21
The deadline to file the complete application with supporting documents is the first five working
days of each month from 8:00 am until 3:00 pm, except on the fifth day, at 12:00 pm. The
application submittal date is the date stamped by Hearing Boards’ staff on this page. The
responses to this application must be typed and signed in black ink. All pertinent and accurate
information/documentation; i.e., the plans, reports, exhibits, shall be presented at the time of filing,
in addition to the paid receipt. The applicant is responsible for the accuracy of the information
contained in the application and all supporting materials. Should you wish, you could bring the
materials for review before the deadline to ensure completeness.
You will be responsible, if needed, to bring an interpreter for the English language to any
presentation before city boards, committees and the city commission. A valid power of attorney
will be required if neither applicant or legal counsel representing the applicant execute the
application or desire to make a presentation before city boards, committees and the city
commission. All documents, reports, studies, exhibits (8 ½ x11”) or other materials submitted
during this process will be kept as part of the record.
An additional fee to record resolutions will be charged, and it is determined contingent upon fees
charged at the time of recordation by the Miami-Dade County Recorder’s Office at 22 NW First
Street, First Floor. Upon arrival, ask for a certified copy of the resolution. They will keep the
original, but please have them mail it to us, and bring the certified copy to our office. Copies of
City Commission resolutions/ordinances can be obtained at our website through the “Legislative
Hub”, or for certified copies, please contact the Office of the City Clerk at 305-250-5360 or at 3500
Pan American Drive.
ORDINANCE NO. 11469, CODIFIED IN CHAPTER 2, ARTICLE VI OF THE CITY CODE STATES
THAT ANY PERSON WHO RECEIVES COMPENSATION, REMUNERATION OR EXPENSES
FOR CONDUCTING LOBBYING ACTIVITIES TO REGISTER AS A LOBBYIST WITH THE CITY
CLERK, PRIOR TO ENGAGING IN LOBBYING ACTIVITIES BEFORE CITY STAFF, BOARDS,
COMMITTEES AND THE CITY COMMISSION. A COPY OF SAID ORDINANCE IS AVAILABLE
IN THE OFFICE OF THE CITY CLERK (MIAMI CITY HALL), LOCATED AT 3500 PAN AMERICAN
DRIVE, MIAMI, FLORIDA, 33133.
Ordinance No. 12918 states that each person or entity requesting approval, relief or other action
from the City Commission or any of its boards, authorities, agencies, councils or committees
regarding any issue, shall disclose at the commencement (or continuance) of the public hearing(s)
on the issue, any consideration provided or committed, directly or on its behalf, for an agreement
to support or withhold objection to the requested approval, relief or action. The Disclosure of
Consideration Provided or Committed for Agreement to Support or Withhold Objection Affidavit
included in this package must be submitted with the application. The applicant must, at the
commencement of any public hearing on the issue, if there is any disclosure to report, read the
disclosure into the record. Also, the applicant must supplement the affidavit if there is any new
information or additional information to disclose.
Applications given to customers do not constitute action from the City of Miami without plans
review and written comments from the Office of Zoning.
CITY
Revised May 2010
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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EXCEPTION APPLICATION
Please refer to Article 7.1.2.6 of the Miami 21 Code for Exception information.
1. Applicant name(s):
2. Subject property address(es) and folio number(s):
3. One (1) original survey dated within six (6) months from the date of application prepared by a State
of Florida registered land surveyor.
4. One (1) original 24x36” plan, signed and sealed by a State of Florida registered architect or
engineer showing property boundaries and proposed structure(s), parking, landscaping, etc.;
building elevations and dimensions and computations of lot area and building spacing.
5. After all departments initial and date the plans, two (2) 11x17” and one (1) 8½x11” copies of the
original plan, in addition to the survey.
6. Original and current Zoning Write-Up signed by Office of Zoning designee.
7. The subject property(ies) cannot have any open code enforcement/lien violations, unless the
request, if granted, would remedy the violation.
8. Copy of the lobbyist registration processed by the Office of the City Clerk, if applicable.
9. At least two photographs showing the entire property showing land and improvements.
10. A clear and legible copy of the recorded warranty deed and tax forms of the most current year
showing the present owner(s) and legal description of the property.
11. A clear and legible copy of the subject property address(es) and legal description(s) on a separate
sheet, labeled as “Exhibit A”, to match with the current survey’s legal description.
12. Affidavit of Authority to Act and the Disclosure of Ownership of all owners and contract purchasers,
if applicable, of the subject property (see pages 4 and 5).
13. Original Disclosure of Consideration Provided or Committed for Agreement to Support or Withhold
Objection Affidavit.
14. Certified list of owners of real estate within 500 feet of the subject property (see pages 6 and 7).
15. For all corporations and partnerships indicated:
a) Articles of Incorporation;
b) Certificate from Tallahassee showing good standing, less than one (1) year old;
c) Corporate Resolution or a Power of Attorney signed by the secretary of the Corporation
authorizing the person who signed the application to do so;
d) Non-profit organizations: A list of Board of Directors less than one (1) year old.
CITY
Revised May 2010
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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EXCEPTION APPLICATION
16. What is the acreage of the project/property site?
17. What is the purpose of this application/nature of proposed use?
18. Is the property within the boundaries of a historic site, historic district or archeological zone?
Please contact the Planning Department on the 3rd Floor for information.
19. Is the property within the boundaries of an Environmental Preservation District? Please contact the
Planning Department on the 3rd Floor for information.
20. Cost of processing according to Section 62-156 of the Miami City Code*:
a. Exception Permit
$
800.00
b. Extension of time for Exception
$
500.00
c. Exception Permit Requiring City Commission Review
$ 2,000.00
Public hearing and public meeting mail notice fees,
including cost of handling and mailing per notice
$
3.50
Surcharge equal to applicable fee from item above, not to exceed eight hundred dollars
($800.00) except from agencies of the city; such surcharge to be refunded to the applicant if
there is no appeal from the applicant or a property owner within five hundred (500) feet of the
subject property.
*Pursuant to Ordinance 12719, all planning and zoning fees in excess of $25,000.00, shall be
paid in the form of a certified check, cashier's check, or money order.
Signature
Mailing Address
Name
Telephone
E-mail
STATE OF FLORIDA -- COUNTY OF MIAMI-DADE
The foregoing was acknowledged before me this
day of
20
, by
who
a(n) individual/partner/agent/corporation of
a(n)
individual/partnership/corporation. He/She is personally known to me or who has produced
as identification and who did (did not) take an oath.
(Stamp)
Signature
CITY
Revised May 2010
is
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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EXCEPTION APPLICATION
AFFIDAVIT OF AUTHORITY TO ACT
Before me this day, the undersigned personally appeared
, who being by me first deposes and says:
1. That he/she is the owner or the legal representative of the owner, submitting the public hearing
application as required by the Code of the City of Miami, Florida, affecting the real property located in
the City of Miami, as listed on the foregoing pages.
2. That all owners who he/she represents, if any, have given his/her full and complete permission for
him/her to act in his/her behalf for the change or modification of a classification or regulation of zoning
as set out in the foregoing petition,
including or
not including responses to day to day staff
inquires.
3. That the foregoing and following pages are part of this affidavit and contain the current names, mailing
addresses, telephone numbers and legal descriptions of the real property of which he/she is the owner
or legal representative.
4. That the facts, as represented in the application and documents submitted in conjunction with this
affidavit, are true and correct.
Further Affiant sayeth not.
Applicant(s) Name
Applicant(s) Signature
STATE OF FLORIDA -- COUNTY OF MIAMI-DADE
The foregoing was acknowledged before me this
day of
20
, by
who
a(n) individual/partner/agent/corporation of
a(n)
individual/partnership/corporation. He/She is personally known to me or who has produced
as identification and who did (did not) take an oath.
(Stamp)
Signature
CITY
Revised May 2010
is
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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EXCEPTION APPLICATION
DISCLOSURE OF OWNERSHIP
1. List the owner(s) of the subject property and percentage of ownership. Note: The Miami City Code
requires disclosure of all parties having a financial interest, either direct or indirect, with respect to a
presentation, request or petition. Accordingly, disclosure of shareholders of corporations, beneficiaries
of trusts, and/or any other interested parties, together with their address(es) and proportionate interest
are required. Please supply additional lists, if necessary.
Owner’s Name(es)
Percentage of Ownership
Subject Property Address(es)
2. List all street address(es) and legal description(s) of any property located within 500 feet of the subject
property owned by any and all parties listed in question #1 above. Please supply additional lists, if
necessary.
Street Address(es):
Legal Description(s):
Owner(s) or Attorney Name
Owner(s) or Attorney Signature
STATE OF FLORIDA -- COUNTY OF MIAMI-DADE
The foregoing was acknowledged before me this
day of
20
, by
who
a(n) individual/partner/agent/corporation of
a(n)
individual/partnership/corporation. He/She is personally known to me or who has produced
as identification and who did (did not) take an oath.
(Stamp)
Signature
CITY
Revised May 2010
is
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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EXCEPTION APPLICATION
PREPARING LIST OF PROPERTY OWNERS WITHIN 500 FEET
You will only be responsible for providing the documents as instructed below in order to meet the filing
criteria. You will not need to obtain signatures from any of your neighbors before, during, or after the
public hearing process.
Below is the format required for preparing the ownership list of real estate properties within 500 feet of
the subject property. This information must reflect the most current records on file in the Miami-Dade
County Tax Assessor’s Office. If you have any questions, please call us at 305-416-2030.
• Should you wish, you may obtain this information from a real estate consultant found in the
yellow pages of your phone book.
1. COVER LETTER – You may use the format shown on the following page. The letter is to be signed
by the person who composed the list.
2. MAP – A map of the property showing the radius—from the outside boundary of the site—indicating
all properties within a 500-foot radius.
3. OWNERSHIP LIST – The list should include the owners’ name(s), mailing address, property street
address(es) and legal descriptions, including individual unit owners of condominiums. This list
must be provided in the format shown below.
OWNERSHIP LIST
Legal Description:
SUBDIVISION NAME (Plat Book/Page)
Block #, Lot #,
Street Address
Mailing Label:
Owner’s Name(s) and
Mailing Address
City, State Zip Code
Example:
A.L. KNOWLTON’S MAP OF MIAMI (B-41)
Block 1, Lot 2
345 SW 6th Street
JOHN SMITH
123 SW 4th Street
Miami, Florida 33156
4. MAILING LABELS – Ten (10) sets showing only the name and mailing address of all property
owner(s) listed in the ownership list, as in the example above, using one space per name. Be sure
to observe the margins of each space. Please avoid duplication of labels where the same owner
name with the same property address appears more than once.
CITY
Revised May 2010
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
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American LegalNet, Inc.
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EXCEPTION APPLICATION
Date
CITY OF MIAMI
HEARING BOARDS
P O BOX 330708
MIAMI, FL 33233-0708
Re: Property Owner’s List Within 500 Feet of:
Street Address(es)
.
Total number of labels without repetition:
I certify that the attached ownership list, map and mailing labels are a complete and accurate
representation of the real estate property and property owners within a 500-foot radius of the subject
property listed above. This information reflects the most current records on file in the Miami-Dade
County Tax Assessor’s Office.
Sincerely,
Signature
Name or Company Name
Address
Telephone
E-mail
CITY
Revised May 2010
OF
MIAMI
H e a r i n g
B o a r d s
Ph: 305-416-2030
444 SW 2nd Ave 7th Floor Miami, FL 33130
www.miamigov.com/hearing_boards
9
American LegalNet, Inc.
www.FormsWorkFlow.com
