NEWTON COUNTY APPLICATION PACKAGE FOR VARIANCE, ADMINISTRATIVE VARIANCE AND APPEALS TO THE BOARD OF COMMISSIONERS (Revised 12/09/14) American LegalNet, Inc. www.FormsWorkFlow.com DEADLINES AND PROCEDURES VARIANCES 1. Pre-application review is required prior to the submittal of the application. 2. The application must be complete and submitted by the deadline of the first Friday of each month before 3:30 P.M. Fees are to be paid, by check or money order, at the time of filing. 3. Applications must be submitted in-person by the applicant or an authorized agent. Applications submitted via courier or mail will not be accepted. 4. Applicant is requested to submit any revisions to site plans, letters of intent, proposed conditions, etc. to the Development Services Department. Last minute revisions may delay the dates of your public hearings. 5. The applicant will be given a Public Notice sign to post on the property. This will identify the site for the Newton County Road Department who will post the official sign. 6. The applicant must attend the public hearing. The hearing is as follows: Board of Zoning Appeals meeting Held on the fourth Thursday of each month. Time: 7:00 p.m. Location: The 2nd floor of the Historic Courthouse, 1124 Clark Street, Covington. Refer to the enclosed calendar for the exact dates. 7. The staff analysis reports will be available in the Department one week before the meeting. Applicants are responsible for obtaining their staff reports. 8. The agenda for each meeting and a summary of the meeting is available on our website at www.co.newton.ga.us 9. Fees must be paid by check or money order. Checks without pre-printed account information will not be accepted. American LegalNet, Inc. www.FormsWorkFlow.com Newton County Department of Development Services 1113 Usher Street, Covington Georgia 30014 678-625-1650 1 NEWTON COUNTY DOCUMENTS AND QUANITIES REQUIRED FOR VARIANCE, ADMINISTRATIVE VARIANCE AND APPEALS TO THE BOARD OF COMMISSIONERS FILING DEADLINE: FIRST FRIDAY OF EACH MONTH, BEFORE 3:30 p.m. (Administrative Variances have no deadline) FEES MAY BE PAID BY CHECK OR MONEY ORDER ONLY ITEM REQUIRED ITEM NUMBER OF COPIES CHECK 1. Pre - application Review Form One (1) copy 2. Application Form One (1) original 3. Letter of Intent One (1) 4. Survey Plat Two (2) 5. Written Legal Description One (1) 6. Concept Plan full size Two (2) 7. Concept Plan - 8.5x1 1 One (1) 8. Statement of Hardship One (1) 9. Pictures of Commercial Vehicle(s) and Vehicle Identification Number(s) One (1) 10. Authorization from Georgia Power (Jackson Lake) or Reservoir Manager (Lake Varner) One (1) 11. Elevation and Dimension of Sign (for variance to sign ordinance). Show location of sign on concept plan One (1) REQUIRED ITEMS FOR VARIANCES: ITEM 1. PREAPPLICATION REVIEW MEETING AND FORM: Prior to submitting an application, all applicants must meet with the Zoning Administrator or the Planner who will review your proposal and issue a Pre-application Review Form. Bring to the meeting a site plan. Call 678-625-1650 for an appointment. ITEM 2. APPLICATION FORM: The applicant must have a notarized signature of all owners of the subject property authorizing the filing of the application. If the owner is not the petitioner, part 2 of the form must also be authorization for the petitioner/applicant or agent to act on their behalf in the filing of the application. ITEM 3. LETTER OF INTENT: The letter should include factual information such as zoning district, Ordinance Section # for the standard to which you seek a variance, and details of the requested variance. (i.e. to reduce the front yard setback from 40 feet to 35 feet) American LegalNet, Inc. www.FormsWorkFlow.com Newton County Department of Development Services 1113 Usher Street, Covington Georgia 30014 678-625-1650 2 ITEM 4. SURVEY PLAT: The survey of the property must be prepared and sealed by a professional engineer or land surveyor registered in the State of Georgia, and include the following: 1. The complete boundaries of the subject property and all buildings and structures existing thereon; 2. Notation as to whether or not any portion of the subject property is with the boundaries of the 100-year floodplain; and 3. A notation as to the total acreage or square footage of the subject property. ITEM 5. WRITTEN LEGAL DISCRIPTION description. Must match the survey and the concept plan. If property is located within a recorded subdivision, the lot number, and plat book and page, may be sufficient, if a copy of the recorded plat is provided. ITEM 6. CONCEPT PLAN FULL SIZE: (if larger site plan is needed) Must be drawn to scale. Include existing and proposed conditions, and anything useful to demonstrate a hardship like shape of property, easements, topography, parking, driveways, buffers, landscape areas, streams, and other features. ITEM 7. CONCEPT PLAN : A reduced copy of the concept plan. ITEM 8. STATEMENT OF HARDSHIP: Complete the form describing how the literal enforcement of the Ordinance will cause a practical difficulty or unnecessary hardship. (Sec. 605-030) ITEM 9. PICTURES OF COMMERCIAL VEHICLE(S) AND VEHICLE IDENTIFICATION NUMBER(S): Submit one current (within one month of filing date) color picture showing the side view of each vehicle which is part of the variance. Also submit the VIN (Vehicle Identification Number) for each vehicle. ITEM 10. AUTHORIZATION FROM GEORGIA POWER OR RESERVOIR MANAGER: Any Georgia Power lease lot and any deeded waterfront lot on Jackson Lake must have written authorization from the Georgia Power Land Management office stating approval of the proposed site plan. Any property under the jurisdiction of the Cornish Creek Reservoir Management Plan (Lake Varner) must have written authorization from the Reservoir Manager stating approval of the proposed site plan. ITEM 11. ELEVATION AND DIMENSION OF SIGN: (For variance to sign regulations): A front view of a sign with dimensions (height, area of face) depicting variance. Indicate location of sign on concept plan. American LegalNet, Inc. www.FormsWorkFlow.com Newton County Department of Development Services 1113 Usher Street, Covington Georgia 30014 678-625-1650 3 REQUIRED ITEMS FOR ADMINISTRATIVE VARIANCES: ITEM 1. PREAPPLICATION REVIEW MEETING AND FORM: Prior to submitting an application, all applicants must meet with the Zoning Administrator or the Planner who will review your proposal and issue a Pre-application Review Form. Bring to the meeting a site plan. Call 678-625-1650 for an appointment. ITEM 2. APPLICATION FORM: The applicant must have a notarized signature of all owners of the subject property authorizing the filing of the application. If the owner is not the petitioner, part 2 of the form must also be serve as authorization for the petitioner/applicant or agent to act on their behalf in the filing of the application. ITEM 3. LETTER OF INTENT: The letter should include factual information such as zoning district, Ordinance Section number of the standard to which you seek a variance, and details of the requested variance. (i.e. to reduce the front yard setback from 40 feet to 35 feet) REQUIRED ITEMS FOR APPEALS TO THE BOARD OF COMMISSIONERS: ITEM 1. PREAPPLICATION REVIEW MEETING AND FORM: Prior to submitting an application, all applicants must meet with the Zoning Administrator or the Planner who will review your proposal and issue a Pre-application Review Form. Bring to the meeting a site plan. Call 678-625-1650 for an appointment. ITEM 2. APPLICATION FORM: The applicant must have a notarized signature of all owners of the subject property authorizing the filing of the application. If the owner is not the petitioner, part 2 of the form must also be authorization for the petitioner/applicant or agent to act on their behalf in the filing of the application. ITEM 3. LETTER OF INTENT: The letter should include factual information such as zoning district, Ordinance Section number of the standard to which you seek a variance, and details of the requested variance. (i.e. to reduce the front yard setback from 40 feet to 35 feet) ITEM 4. SURVEY PLAT: The survey of the property must be prepared and sealed by a pro