STATE OF MICHIGAN RICK SNYDER GOVERNOR STEVE ARWOOD DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS DIRECTOR MICHIGAN LIQUOR CONTROL COMMISSION ANDREW J. DELONEY CHAIRMAN Instructions for Recoding State Owned Merchandise Periodically, for customary and usual commercial reasons, Liquor Suppliers request Authorized Distribution Agents (ADAs) to sell value added merchandise or other products under a different code number. The Michigan Liquor Control Commission (MLCC) is not concerned with this as long as State Owned merchandise is not involved. If the State owns some or all of the merchandise, however, the Commission has ordered that the Business Operating Procedure of June 21, 2005 be adhered to. The process starts with the decision being made by the Supplier that existing stock of an item should be sold under a different code number, such as a value added product sold as a regular stock item. Per Commission Order of September 26, 2000, adopted as a Business Operating Procedure on March 13, 2002, and amended and restated on June 21, 2005, all spirit codes must be sold at the same code under which they were quoted and purchased unless the MLCC has approved otherwise. Accordingly, the ADA and/or Supplier must request in writing permission to switch code numbers on any State Owned merchandise. This is to be done by submitting form LC-3108 entitled “Request to Recode State Owned Merchandise” to the MLCC Financial Management Division stating the reason for the change, the code number to be changed, the code to which it is to be switched, and the brand and descriptions. Financial Management Division staff will receive the request and verify the following: Code numbers of the products involved. That the prices of the two items are the same or that the “new code” product is higher priced. The date upon which the ADA wants to start selling the product under the new code number. If all of the information is correct, staff will approve the request and notify the ADA that they can begin selling the merchandise under the new code number effective upon their requested date. If the request is denied, staff will notify the ADA that the merchandise must continue to be sold under the old code number. Attached is a request form LC-3108 for your use in this process. Please feel free to photocopy it as needed. Alternatively, this form is available as a Microsoft Word document on the MLCC Web page at http://www.michigan.gov/lcc Hard copy requests can be faxed to (517) 763-0062, (517) 763-0061 or mailed to Michigan Liquor Control Commission Financial Management Division P.O. Box 30005 Lansing, MI 48909 Attn: Data Management If you have any questions please contact the Financial Management Division Helpline at 1.866.813.0011 American LegalNet, Inc. www.FormsWorkFlow.com Department of Licensing and Regulatory Affairs Liquor Control Commission Request to Recode State Owned Merchandise ADA Name ________________________________ ADA Number _________ Old Code # Description Notes New Code # Description ____________ __________ ______ _______________ __________ ____________ __________ ______ _______________ __________ ____________ __________ ______ _______________ __________ ____________ __________ ______ _______________ __________ ____________ __________ ______ _______________ __________ ____________ __________ ______ _______________ __________ ____________ __________ ______ _______________ __________ Reason for Changes: __________________________________________________ Requested Effective Date _______________ Signed _______________________ Title__________________ Date________ ____________________________________________________ MLCC Use Only: Approved Y____ N____ Date_______________ Date ADA Notified __________________ LC-3108 (Rev. 06/05) LARA is an equal opportunity employer/program. Auxiliary aids, services and other reasonable accommodations are available upon request to individuals with disabilities. American LegalNet, Inc. www.FormsWorkFlow.com