INSTRUCTIONS FOR COMPLETING CJA FORM 20 “APPOINTMENT OF AND AUTHORITY TO PAY COURT APPOINTED COUNSEL” PLEASE READ THESE INSTRUCTIONS CAREFULLY BEFORE COMPLETING THE FORM; ACCURACY AND THOROUGHNESS WILL AID IN THE PROMPT PAYMENT OF THE CLAIM. IF ADDITIONAL SPACE IS NEEDED TO COMPLETE ANY ITEM ON THE FORM, ATTACH CONTINUATION SHEETS. ALL PAYMENTS MADE PURSUANT TO THIS CLAIM ARE SUBJECT TO POST-AUDIT. ANY OVERPAYMENTS ARE SUBJECT TO COLLECTION, INCLUDING DEDUCTION OF AMOUNTS DUE FROM FUTURE VOUCHERS. THE VOUCHER AND ATTACHED WORKSHEETS MUST BE TYPED. VOUCHERS ARE PUBLIC DOCUMENTS Vouchers, once approved, are subject to public inspection. Counsel may request redaction of portions of the voucher pursuant to 18 USC 3006A(d)(4)(D) in consideration of protecting the client’s interests, attorney-client privilege, individual personal safety or any other interest that justice may require. (See attached memo from Chief Circuit Judge). DEADLINE FOR SUBMITTAL CJA Vouchers are due 45 days from the date of the mandate, unless filing for Certiorari. The date on which Certiorari is filed with the Supreme Court, the voucher is due. REIMBURSEMENT FOR ATTORNEY TIME All attorney time should be reported in tenths (0.X) of an hour. Time reported differently, e.g., in quarter hour increments, may result in rounding time downward. CLAIM FOR MORE THAN THE CASE COMPENSATION MAXIMUM In any case in which the total compensation claimed is in excess of the statutory case compensation maximum, counsel must submit with the voucher a detailed memorandum supporting and justifying the excess payment as necessary to provide fair compensation. This memorandum must be signed and should provide a narrative statement as to why the case is complex or unusually extended. -1- American LegalNet, Inc. www.FormsWorkflow.com ITEM 15: CLAIM FOR IN-COURT SERVICES On line (g) enter the actual time spent, in tenths of an hour, up to the maximum allowable of one hour. Multiply this time by the applicable hourly rate. Enter this figure in the “Totals” box under the column titled “Total Amount Claimed.” NOTE: All time for this, as well as Item 16 (below), should be itemized on the worksheets provided with the voucher. Reasonable facsimiles generated by other means, e.g., spreadsheet or word processing software, are acceptable. ITEM 16: CLAIM FOR OUT OF COURT SERVICES Complete this section, using the applicable out of court hourly rate of compensation, in the same fashion as for Item 15 (above). Reasonable and necessary travel time during normal business hours is compensable at the out of court hourly rate. ITEM 17: TRAVEL EXPENSES, AND 18. OTHER EXPENSES All reimbursable out-of-pocket expenses incident to this appellate representation should be itemized on worksheets with totals entered on the voucher, as above for Items 15 and 16. Travel by privately owned vehicle should be claimed at the rate currently applicable for federal employees (current rates attached on page 4). Travel by means other than privately owned vehicle, e.g., taxi, car rental or airfare, should be claimed on an actual expense basis. Reasonable expenses for lodging and meals will be reimbursed on an actual expense basis up to the prevailing limits prescribed for federal employees (current rates attached on page 4). Reimbursable expenses may include, in certain circumstances, payments to law students or law clerks for research assistance, or for the cost of computer assisted legal research. Expenses for legal research assistance are governed by paragraphs 2.31 and 3.15 of the Guide to Judiciary Policies and Procedures. NOTE: All expenses claimed, other than mileage, should be accompanied with appropriate documentation, such as, receipts or invoices. GRAND TOTALS: Enter the total of items 15, 16, 17 and 18 in the “Grand Totals” box under the column titled “Total Amount Claimed”. -2- American LegalNet, Inc. www.FormsWorkflow.com ITEM 19: CERTIFICATION OF ATTORNEY/PAYEE This certification must be made by the attorney appointed by the court. Enter the dates covered by the voucher. Indicate whether this is the final payment for representation, or an interim payment (if interim payment, enter the number of the payment). Complete the rest of this section, being sure to sign and date the voucher. ITEM 23-34: PAYMENT CERTIFICATION AND APPROVAL (to be completed by the Court) Every claim for compensation for services rendered and/or reimbursement for expenses incurred will be reviewed for both reasonableness and compliance with the CJA and the CJA Guidelines by the court in which, or on whose behalf, the services were rendered. If the total amount approved for compensation (both in and out of court), not including any expenses, is less than or equal to the statutory case limitation, the claim will be forwarded by the reviewing judicial officer to the clerk of court for processing for payment. If counsel is claiming compensation in excess of the statutory case limitation the voucher will also be reviewed by the Chief Judge of the court of appeals, or his designee. The Chief Judge of the court of appeals (or the active circuit judge to whom the chief judge has delegated excess compensation approval authority) may either authorize the excess compensation originally approved by the reviewing judicial officer or modify the amount to be paid. The voucher will then be forwarded to the clerk of court for processing payment. WRIT OF CERTIORARI: Time and expenses in connection with the filing of a petition for writ of certiorari should be included on the CJA Form 20 submitted to the Court of Appeals. -3- American LegalNet, Inc. www.FormsWorkflow.com CURRENT RATES HOURLY RATES: DEATH PENALTY RATE APRIL 1, 2001 IN COURT: $75.00 OUT OF COURT: $55.00 Prior to FEB. 1, 2005 = $125.00 per hour MAY 1, 2002 IN AND OUT OF COURT: $90.00 JAN. 1, 2006 = $163.00 per hour FEB. 1, 2005 = $160.00 per hour MAY 20, 2007 = $166.00 per hour JAN. 1, 2006 IN AND OUT OF COURT: $92.00 JAN. 1, 2008 = $170.00 per hour MAY 20, 2007 IN AND OUT OF COURT: $94.00 MAR. 11, 2009=$175.00 per hour JAN 1, 2008 IN AND OUT OF COURT: $100.00 MARCH 11, 2009 IN AND OUT OF COURT: $110.00 MAXIMUM ALLOWED WITHOUT A MEMORANDUM IN SUPPORT OF EXCESS FEES IS: $5,000.00 if case is completed before 10/13/08 and $5,600.00 if work is completed before 3/11/09. If case has work after that date, than the maximum is increased to $6,100.00 Associates and law clerk’s work must be claimed at a lower hourly rate than the specified CJA amount. We do not specify a certain hourly rate, that is claimed at your discretion. TRAVEL PER DIEM RATE: Current rate as of October 1, 2008 is $166.00 which includes your hotel and meals. Please attach receipts to your voucher. -4- American LegalNet, Inc. www.FormsWorkflow.com MILEAGE: JAN. 1, 2004 = $37.5 cents per mile FEB. 4, 2005 = $40.5 cents per mile SEPT. 1, 2005 = $48.5 cents per mile JAN. 1, 2006 = $44.5 cents per mile FEB. 1, 2007 = $48.5 cents per mile MARCH 19, 2008 = $50.5 cents per mile AUGUST 1, 2008 = $58.5 cents per mile FEBRUARY 1, 2009=$.55 cents per mile PLEASE USE THE RATE THAT APPLIES AT THE TIME OF YOUR TRAVEL. -5- American LegalNet, Inc. www.FormsWorkflow.com United States Court of Appeals For the Sixth Circuit Work Sheet Itemization of Time for Appointment under the Criminal Justice Act In Court Time Interviews and Conferences (A) CASE NO .: TITLE : PERSON REPRESENTED : DATE NAME OF COUNSEL : SERVICES HOURS RATE AM OUNT RATE AM OUNT In court time TOTAL INTERVIEWS AND CONFERENCES (A) DATE SERVICES HOURS TOTAL American LegalNet, Inc. www.FormsWorkflow.com United States Court of Appeals For the Sixth Circuit Work Sheet Itemization of Time for Appointment under the Criminal Justice Act Obtaining and Reviewing Records (B) CASE NO .: TITLE : PERSON REPRESENTED : DATE NAME OF COUNSEL : SERVICES HOURS RATE AM OUNT TOTAL American LegalNet, Inc. www.FormsWorkflow.com United States Court of Appeals For the Sixth Circuit Work Sheet Itemization of Time for Appointment under the Criminal Justice Act Legal Research and Brief Writing (C) CASE NO .: TITLE : PERSON REPRESENTED : DATE NAME OF COUNSEL : SERVICES HOURS RATE AM OUNT TOTAL American LegalNet, Inc. www.FormsWorkflow.com United States Court of Appeals For the Sixth Circuit Work Sheet Itemization of Time for Appointment under the Criminal Justice Act Travel Time (D) CASE NO .: TITLE : PERSON REPRESENTED : DATE NAME OF COUNSEL : SERVICES HOURS RATE AM OUNT TOTAL American LegalNet, Inc. www.FormsWorkflow.com United States Court of Appeals For the Sixth Circuit Work Sheet Itemization of Time for Appointment under the Criminal Justice Act Investigative and Other Work (E) CASE NO .: TITLE : PERSON REPRESENTED : DATE NAME OF COUNSEL : SERVICES HOURS RATE AM OUNT TOTAL American LegalNet, Inc. www.FormsWorkflow.com United States Court of Appeals For the Sixth Circuit Work Sheet Itemization of Expenses For Appointment Under the Criminal Justice Act CASE NO .: TITLE : PERSON REPRESENTED : DATE NAME OF COUNSEL : IF AIRFARE WAS PROVIDED BY NATIONAL TRAVEL SERVICE , PLEASE ATTACH THE AIRLINE TICKET AND THE TRAVEL AUTHORIZATION . EXPENSES AM OUNT TOTAL American LegalNet, Inc. www.FormsWorkflow.com