OREGON LIQUOR CONTROL COMMISSION PLAN TO MANAGE SPECIAL EVENTS When the expected attendance per day in the area where alcohol will be sold or consumed is 501 or more, any applicant for a Temporary Sales License (TSL), Special Event Winery (SEW), Special Event Grower (SEG), Special Event Brewery-Public House (SEPBH), Special Event Distillery (SED), or a Temporary Use event must complete this form (unless exempted from this requirement by the OLCC) and submit it with the application to the OLCC. Other applicants (those expecting 500 or fewer attendees per day in the licensed area) may choose to use this form. In some cases, even if the expected daily attendance is 500 or fewer, the OLCC may require this form. Examples of times when the OLCC may require more detailed information, even if the expected daily attendance in the area where alcohol will be sold or consumed is 500 or fewer, include a licensed area: projecting an emphasis on alcohol consumption; projecting an emphasis on entertainment; or proposing to allow minors and alcohol together in the same area. Please note that for some licensed areas, in order to convince the OLCC that you will adequately manage the licensed area, the OLCC may require more details in addition to your completed PLAN TO MANAGE SPECIAL EVENTS form or any other information you submitted regarding how you will control the licensed area. If there will be more than one of the above licensees making alcohol available in the same area(s) of the same event, all licensees may agree to submit and follow one plan. 1. Event Name: ___________________________________________________________________________ 2. Applicant Name: _____________________________________________ 3. Date(s) of event: _________________________ _____________________ 4. Start/End hours of alcohol service: ______ to ______ 5. Event Address: __________________________________________ 6. City/County: _________________ 7. Estimated total attendance per day in area(s) where alcohol will be sold or consumed: _________________ 8. On-Site Contact Person(s) and Contact Phone(s): page 1 of 4 Plan to Manage Special Events www.oregon.gov/OLCC (rev. 07/2011) 9. Do you estimate that 30 percent or more of the people attending the event will be between 15 and 20 years of age? Yes No 10. Do you estimate the number of patrons in the licensed area will be about the same during the entire time that alcohol is sold or consumed? Yes No If no, what are the estimated times that a greater number of patrons will attend? ____________________________________________________________ 11. If any of the following people will work in the licensed area, list the minimum number you estimate will work during the estimated times when a greater number of patrons will attend and the estimated times when a regular number of patrons will attend: _____ Servers (greater attendance times) _____ Servers (regular attendance times) _____ DPSST Certified Security (greater attendance times) _____ DPSST Certified Security (regular attendance times) _____ ID Checkers (greater attendance times) _____ ID Checkers (regular attendance times) APPLICANT’S PLAN TO MANAGE THE EVENT If the estimated attendance per day in the area(s) where alcohol will be sold or consumed is 2,000 or more, you must meet minimum standards for certain items. These items are marked below in bold. Please read the TSL Application Guide for an explanation of the minimum standards. For #12 and #13, please see the TSL Application Guide 12. Will minor patrons and alcohol be allowed together in the same area? plan to prevent minor patrons from obtaining alcohol: Yes 13. Will any portion of the licensed premises be prohibited to minor patrons? Yes your plan to prevent minor patrons from gaining access to the prohibited area: 14. Will Alcohol Monitors work in the licensed area? Yes No If yes, describe your No If yes, describe No (An Alcohol Monitor is a person in addition to alcohol servers and security staff who monitors the sale, service, and consumption of alcoholic beverages to help ensure that unlawful sales, service, and consumption of alcoholic beverages do not occur.) 15. If yes to #14, list the minimum number of Alcohol Monitors you estimate will work during the estimated times when a greater number of patrons will attend and the estimated times when a regular number of patrons will attend: _____ Minimum number during estimated times of greater patron attendance _____ Minimum number during estimated times of regular patron attendance page 2 of 4 Plan to Manage Special Events www.oregon.gov/OLCC (rev. 07/2011) 16. If yes to #14, describe how Alcohol Monitors will be readily identifiable as such to patrons: 17. Will all Alcohol Monitors be required to have a service permit? Yes No 18. If no to #17, those Alcohol Monitors without a service permit must be uncompensated volunteers who are directly supervised in the licensed area by an individual who has successfully completed an Alcohol Server Education course within the last five years. Please list the name(s) of the supervisor(s) and their Server Education completion date(s): 19. Is the applicant a nonprofit or charitable organization with a Registry Number issued by the Oregon Secretary of State’s office? Yes No 20a. If yes to #19, will the applicant use servers who don’t hold a service permit? Yes No 20b. If yes to #20a, describe the plan to train these people in at least the following: recognizing minors; properly checking identification; and how to recognize and respond appropriately to visibly intoxicated persons: 21. Will security or ID checkers be required to have a service permit? Yes No If no, describe the plan to train these people in at least the following: recognizing minors; properly checking identification; and how to recognize and respond appropriately to visibly intoxicated persons: 22. Will servers, security, or ID checkers wear clothing or other designation which readily identifies them as such to patrons? Yes No If yes, please describe: For 23 - 25, please see the TSL Application Guide 23. List the container sizes for alcoholic beverages meant for consumption in the licensed area: _____ Malt Beverages _____ Wine _____ Cider _____ Distilled Spirits 24. List the maximum amount of alcohol in a container meant for consumption in the licensed area: _____ Malt Beverages page 3 of 4 _____ Wine _____ Cider _____ Distilled Spirits Plan to Manage Special Events www.oregon.gov/OLCC (rev. 07/2011) 25. Describe how containers used to serve alcoholic beverages for consumption in the licensed area will be of a different color and type when compared to containers used to serve nonalcoholic beverages: 26. Will you limit the number of containers of alcoholic beverages meant for consumption in the licensed area each purchaser may buy at any one time? Yes No If yes, describe the limit: 27. Describe the level of lighting the licensed area will have to ensure the proper monitoring of patrons: A level of lighting sufficient to read common newspaper print; or A level of lighting that will be (please describe): 28. Describe your plan for making sure that no open containers of alcohol leave the licensed area: 29. Describe your plan for dealing with issues that arise (such as a minor found with alcohol, minor in an area prohibited to minors, minor found with fake identification, patron found to be visibly intoxicated; etc.): 30. If other methods for adequately managing the licensed area will be used, describe them here (or submit a separate written, dated, and signed plan): 31. Applicant Name: _______________________________________________________________________ 32. Applicant Signature: _____________________________________________ 33. Date: ______________ page 4 of 4 Plan to Manage Special Events www.oregon.gov/OLCC (rev. 07/2011)