VIRGINIA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES OFFICE OF CONSUMER AFFAIRS P.O. Box 526 - Richmond, VA 23218-0526 Phone: 804-786-1343 • FAX: 804-225-2666 • www.vdacs.virginia.gov OCA-100 Revised 07/06 REMITTANCE FORM CHARITABLE OR CIVIC ORGANIZATION FORM 100 YOU MUST USE THIS FORM TO RECEIVE PROPER CREDIT OF YOUR FEE(S) Organization name: Address: Federal Employer Identification Number: If you do not have an FEIN, please enter the Social Security Number of the person who has signed the application. Exemption Application Fee: $10.00 (910-02185) Check Number: MAKE CHECKS PAYABLE TO "TREASURER OF VIRGINIA" The Code of Virginia authorizes state agencies to assess interest, administrative charges and penalty fees for returned checks and past-due accounts in accordance with guidelines promulgated by the Department of Accounts. PLEASE ATTACH COMPLETED REMITTANCE FORM TO FRONT OF REGISTRATION FORM WITH CHECK ATTACHED AND MAIL TO: Virginia Department of Agriculture and Consumer Services P.O. Box 526 Richmond, VA 23218-0526 American LegalNet, Inc. www.FormsWorkflow.com VIRGINIA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES OFFICE OF CONSUMER AFFAIRS P.O. Box 526 - Richmond, VA 23218-0526 Phone: 804-786-1343 • FAX: 804-225-2666 • www.vdacs.virginia.gov OCA-100 Revised 07/06 REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION FORM 100 All applicants must attach to this form all documents required by the applicable section(s) of the Rules Governing the Solicitation of Contributions. Except as otherwise provided, all information required to be filed under Chapter 5 of Title 57 of the Code of Virginia shall become public records in the Office of the Commissioner, and shall be open to the general public for inspection. You are required by law to supply this information as a prerequisite to the solicitation of charitable contributions in Virginia. If you do not provide this information, you may not solicit in Virginia. Application fee: $10.00. Make check payable to “Treasurer of Virginia.” SECTION I. GENERAL INFORMATION Please "X" the category under which you are filing: "X" Category A B C D E F G H I J K L M N O Description Educational institutions and their foundations Solicitations for a named individual Solicitations not to exceed $5,000 Membership solicitations only Solicitations by non-resident charitable organizations Solicitations confined to five or fewer contiguous cities and counties Civic organizations Health care institutions Non-profit debt counseling agencies Area agencies on aging Trade associations Labor unions, labor associations, and labor organizations Virginia Area Health Education Centers Regional Emergency Medical Services Councils Nonprofit that solicits only through grant proposals VA Code Section 57-60.A.1. 57-60.A.2 57-60.A.3 57-48 and 57-60.A.4 57-60.A.5 57-60.B. 57-48 and 57-60.A.8 57-60.A.7 57-60.A.9 57-60.A.10 57-60.A.12 57-60.A.11 57-60 A.6 57.60.A.13 57-60.A.14 1. Primary name of the organization or trust fund: 2. List any other names under which solicitations will be made: 3. Primary address: City State Zip Code Telephone OCA 100, page 1 American LegalNet, Inc. www.FormsWorkflow.com REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION Revised 07/06 4. Mailing address if different from primary address: City State Zip Code 5. Main purpose of the organization or trust fund: 6. Is the organization exempt from paying income taxes under the Internal Revenue Code 501(c)? (Yes or No) . If yes, please attach a copy of the IRS tax-exempt determination letter, with any amendments. 7. Anticipated methods of fundraising and sources of income: "X" Anticipated methods of fundraising Direct mail / e-mail Telephone Special Events Newsletter Internet Door-to-Door collections / sales Personal contact Other: Describe briefly "X" Anticipated sources of income Gifts from officers / voting members General public Corporations Foundations Government grants Investments Endowments Non-voter "membership" assessments 8. Has the organization or trust fund contracted with any professional fundraising counsel or any professional solicitor? NOTE: Some categories of exemption will not apply if a professional fundraising counsel or professional solicitor is hired. (Yes or No) . If "Yes," list name and address of the professional fundraising counsel or professional solicitor(s) and attach a copy or copies of the contract(s). Name: Address: City State Zip Code Telephone 9. Is the organization, or any officer, professional fund-raising counsel, or professional solicitor for the organization currently enjoined by any court or otherwise prohibited from soliciting in any jurisdiction? (Yes or No) prohibition. . If "Yes," attach a copy of the Order that states the reasons and time period for the injunction or 10. Has any officer, professional fund-raising counsel, or professional solicitor for the organization ever been convicted in any jurisdiction of embezzlement, larceny or other crimes involving the obtaining of money under false pretenses, or the misapplication of funds impressed with a trust? (Yes or No) . If "Yes," attach a copy of the court Order that states the reasons for the conviction, or a copy of any applicable pardon. OCA 100, page 2 American LegalNet, Inc. www.FormsWorkflow.com REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION SECTION II. Revised 07/06 EXEMPTION INFORMATION Complete ONLY the section that applies to your organization as indicated on the category checked on Page 1 of this form. Then, sign the acknowledgement section and have this form notarized. Category A: EDUCATIONAL INSTITUTIONS AND THEIR FOUNDATIONS 1. Name, title, and address of principal, dean, or head of organization, by whatever title: □ Mr. / □ Ms. Primary Address: City State Zip Code 2. Please "X" the box that best describes your organization: "X" Description A fully accredited educational institution. Attach a copy of the accreditation certificate. A foundation that has an established identity with one or more accredited educational institutions. Attach a copy of the accreditation certificate of each institution, and a letter from the principal, dean, or the head of the institution by whatever name known, which states that the institution recognizes and corroborates the established identity. An educational institution whose solicitations are confined to its student body, faculty, alumni, trustees, and their families. Attach a sample of the solicitation materials, or an outline of the fundraising program. Category B: SOLICITATIONS FOR A NAMED INDIVIDUAL 1. Name of individual on whose behalf solicitations will be made: Mr. / Ms. 2. Projected dates of solicitation: From: / / To: / / 3. Name and address of principal officer of the trust fund: Name: Mr. / Ms. Address: City State Zip Code 4. Name and address of the bank where the trust fund is established or located: Name: Address: City State Zip Code OCA 100, page 3 American LegalNet, Inc. www.FormsWorkflow.com REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION Revised 07/06 5. Are any persons, including employees, officers or trustees, paid for their services to the organization? (Yes or No) . If "Yes," indicate the source of the funds used for payment to these individuals, i.e., what was done to raise these funds or how the funds were generated. Category C: SOLICITATIONS NOT TO EXCEED $5,000 1. Are any persons, including employees, officers or trustees, paid for their services to the organization? (Yes or No) . If "Yes," indicate the source of the funds used for payment to these individuals, i.e. what was done to raise these funds or how the funds were generated. 2. Total gross contributions received from the public in each of the last three calendar years. If the organization raises contributions of more than $5,000 from the public during any given year, the organization shall register and report to the Commissioner within 30 days after the date on which the total contributions exceed $5,000. Year Amount $ $ $ Category D: MEMBERSHIP SOLICITATION ONLY 1. Do the organization's members have the right to vote, elect officers, or to hold office, in addition to receiving direct benefits? NOTE: If the organization's "members" do not fit the definition of "Membership" in Section 57-48 of the Code of Virginia, then this exemption will not apply. (Yes or No) . 2. On any mailing or telephone call to potential members, do you request a contribution, in addition to membership dues? NOTE: Only members who have met the organization's membership requirements and who have been accepted by the organization, pursuant to the organization's bylaws, may be solicited for contributions under this exemption category. Organizations may seek potential members, but if such invitation includes a solicitation for contributions, this exemption will not apply. (Yes or No) . OCA 100, page 4 American LegalNet, Inc. www.FormsWorkflow.com REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION Category E: Revised 07/06 SOLICITATIONS BY A NON-RESIDENT CHARITABLE ORGANIZATION 1. Name and address of chapter, branch or affiliate located in Virginia which registers annually with the Commissioner: Name: Address: City State Zip Code **You must have a chapter, branch, or affiliate located in Virginia that registers annually to qualify for this exemption Category F: SOLICITATIONS CONFINED TO FIVE OR FEWER CONTIGUOUS CITIES AND COUNTIES 1. Name the cities or counties where the organization intends to solicit contributions. Maximum of five. 2. Name the cities and counties in which the organization has registered to solicit contributions and attach copies of permits. Include localities where the registration is pending. Category G: CIVIC ORGANIZATION 1. Please "X" the box that best describes your organization: "X" Description Fraternal society or association Local civic league or association Local service club Veteran's post Volunteer fire or rescue group 2. How will the organization use the contributions received? 3. For local service clubs, indicate the city, town or county in which your organization operates. For local civic leagues or associations, indicate the city, town or county for which your organization furthers the common good: City, Town, or County State OCA 100, page 5 American LegalNet, Inc. www.FormsWorkflow.com REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION Category H: Revised 07/06 HEALTH CARE INSTITUTIONS Please "X" the box that best describes your organization and submit the appropriate attachment(s): "X" Description Licensed 501(c)(3) health care institution Designated federally qualified health center. HCFA-certified rural health clinic Free clinic Other organization whose existence is solely to support licensed health care institutions Category I: Include these attachments Copy of license. Documentation of designation, which must be kept current. Attach a copy of the certification. Fee schedule, if any. Copy of the license from each health care institution. NONPROFIT DEBT COUNSELING AGENCIES Attach a copy of the organization's nonprofit debt counseling agency license issued by the State Corporation Commission. Category J: AREA AGENCIES ON AGING Has the Virginia Department for the Aging designated your organization as an area agency on aging? (Yes or No) Category K: . If “Yes,” attach a copy of the designation agreement document. TRADE ASSOCIATIONS Is the organization an association of business organizations having similar issues and engaged in similar fields formed for mutual protection, exchange of ideas and statistics, and for the maintenance of standards within their industry? (Yes or No) Category L: . If “Yes,” provide a listing of member organizations, including names and addresses. LABOR UNIONS, LABOR ASSOCIATIONS, AND LABOR ORGANIZATIONS Please "X" the type of labor group that best describes your organization: "X" Type Labor union Labor association Labor organization Category M: Definition An organization composed of workers, regulated by the Labor-Management Relations Act, organized for the purpose of securing favorable wages, improved labor conditions, better hours of labor, etc., and righting grievances against employers. A group of labor unions or labor organizations acting together to better the conditions of workers. An organization dealing, through united action, with employers concerning grievances, labor disputes, wages, rates of pay, hours, or other terms or conditions of employment on behalf of the workers it represents. VIRGINIA AREA HEALTH EDUCATION CENTERS Has the Virginia AHEC Program designated your organization as an Area Health Education Center? (Yes or No) . If “Yes,” attach a copy of the Consortium letter issued by the Program. OCA 100, page 6 American LegalNet, Inc. www.FormsWorkflow.com REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION Category N: Revised 07/06 Regional Emergency Medical Services Councils Has the Council been granted tax-exempt status under § 501 (c) (3) of the Internal Revenue Code? (Yes or No) . Has the Commissioner of Health designated your organization as a regional emergency medical services council? (Yes or No) Category O: . If “Yes,” attach a copy of the designation letter issued by the Commissioner. Nonprofit that solicits only through grant proposals Has the Council been granted tax-exempt status under § 501 (c) (3) of the Internal Revenue Code? (Yes or No) . If no, you do not qualify for this exemption. If yes, you must provide a copy of your IRS Determination Letter. Anticipated sources of income "X" For profit corporations Other 501-C-3 nonprofit organizations Private Foundations Government grants Other: SECTION III. ACKNOWLEDGEMENT I the undersigned president, vice president, treasurer, or other officer (trustee) duly authorized to act for the organization for which this request is made, acknowledge that this application for exemption has been examined by me and is, to the best of my knowledge and belief, a true and correct statement according to the laws of the Commonwealth of Virginia. Signature of Sole Proprietor or Officer (Trustee) Mr. / Ms. Print name Date Title Telephone number OCA 100, page 7 American LegalNet, Inc. www.FormsWorkflow.com REQUEST FOR EXEMPTION FROM ANNUAL REGISTRATION Revised 07/06 REQUIRED ATTACHMENTS I (we) have attached the following required attachments: "X" Item – General Information Attachments Required of all Applicants Remittance form and check for $10, made payable to "Treasurer of Virginia." Copies of any applicable Court Orders. Listing of officers, directors, and principal salaried executive officer. Copy of signed contract(s) between your organization and each professional fundraising counsel and/or professional solicitor. Copy of the previous fiscal year's financial report (Form 990 or audited financial statements. Organizations with income under $25,000 may file a treasurer's report.). Copies of any articles of incorporation and amendments. Copies of any bylaws and amendments. Copies of any IRS tax-exempt determination letter(s) and amendments. Exemption Information: attachments required only for the Category completed above. Category A: One or more of the following, as applicable: Copy of the accreditation certificate of each institution; A letter which states that the institution recognizes and corroborates the established identity; Samples of the solicitation materials or an outline of the fundraising plan. Category B: Copy of the trust agreement or similar document. Category C: Copy of the budget for the current calendar year, and copies of treasurer's reports for the three previous calendar years (or years of existence). Category D: Copies of any membership recruitment correspondence, for the past two mailings. Category E: No additional documentation is required. Category F: Copy of each local solicitation permit. Category G: No additional documentation is required. Category H: One of the following, as applicable: Copy of the license issued by the State Department of Health or by the State Department of Mental Health and Mental Retardation; Documentation of FQHC designation; Copy of the HCFA certification; Free Clinic fee schedule, if any. Category I: Copy of nonprofit debt counseling agency license. Category J: Copy of the area agency on aging designation agreement document. Category K: Listing of member organizations. Category L: No additional documentation is required. Category M: Copy of the Consortium letter issued by the Program Category N: Copy of the designation letter issued by the Commissioner of Health. Category O: Copy of IRS Determination Letter recognizing you as a 501-C-3 charitable organization Please mail this entire application to: Virginia Department of Agriculture & Consumer Services P.O. Box 526 Richmond, VA 23218 OCA 100, page 8 American LegalNet, Inc. www.FormsWorkflow.com